Data Analyst 

Kansas Department for Aging and Disability Services
Job LocationUS
Job TagEarly Career

Description:

Location: Topeka, KS

This position is primarily responsible for data analysis and evaluation specialized to the Agency’s Quality Review efforts including, but not limited to, the Older Americans Act program, the Senior Care Act program, HCBS programs, Adult Care Home Complaint and Survey programs, Pay-for-Performance measures as well as other agency programs and efforts. This work is independent and includes the preparation of reports, charts, and graphs detailing program results and making recommendations for changes in KDADS program policies, procedures, and methods based on those results. The incumbent must have or accumulate extensive knowledge of state and federally funded programs. The incumbent exercises considerable analytical skills and independent judgment to weigh all factors involved in the program evaluation and reporting of KDADS programs. The incumbent must use problem-solving techniques to determine and recommend the appropriate course of action to improve the efficiency and effectiveness of KDADS programs.

Program analysis, evaluation, reporting, and modification

The incumbent plans to organize, schedule, and direct work in ga gathering, analyzing, and reporting statistical, fiscal, administrative, and programmatic data for reporting and evaluation of KDADS programs. This position compares research findings with federal, state, and agency statutes, regulations, and policies to measure program effectiveness and prepares charts, tables, graphs, and narrative reports of findings for distribution to program directors, division directors, agency administrators, legislators, and officers of regional nonprofit and federal agencies. In addition, the incumbent recommends program and policy changes to superiors to promote continuous improvement and strict adherence to federal and state requirements. The incumbent collaborates routinely and closely with program management staff to develop and maintain relationships to exchange information affecting KDADS programs. This position independently completes work with sufficient accuracy, relevancy, and safeguards to avoid errors, which at this level may lead to costly or incapacitating damage to agency programs. Incumbent drafts monthly, quarterly, and annual technical programmatic reports for distribution to agency administrators and managers, agency stakeholders, other state agencies, and any other KDADS partners. These reports include, but are not limited to, performance analysis, and/or identified and/or recommended program changes, necessary to verify full compliance with regulations and policies to ensure continued receipt of federal funding.

The incumbent serves as the project lead for the qualitative and quantitative analysis, evaluation, and reporting related to the Agency’s Quality Review efforts including but not limited to, the Older Americans Act program, the Senior Care Act program, HCBS programs, Adult Care Home Complaint and Survey programs, Pay-for-Performance measures as well as other agency programs and efforts. The position develops and maintains professional relationships with program managers, directors, and agency administrators to compile information for Ad Hoc and routine reports for external entities such as the Kansas Governor, the Kansas State Legislature, and federal government oversight agencies.

This position is responsible for the projection of demographic changes and their impact on agency programs and consults with agency managers and directors to determine future service needs and identify possible program changes.

Research

This position independently conducts specialized research studies based on the administrative and research policies of the agency. Gathers compiles and analyzes all pertinent data regarding research on various aspects of the need for and provision of services to the Agency’s customers. Incumbent completes various Ad Hoc research projects for internal use, external requests, and Legislative requests under significant time pressures. This requires extensive knowledge of KDADS programs, policies, and especially various unrelated information systems from multiple sources. The incumbent uses independent judgment to develop their processes within the score of accepted practices to determine which analytical processes to use. Incumbent’s work involves a variety of complex and unrelated multiple steps and processes to achieve accurate research results. Reported results can have a significant impact on the Agency’s programs as well as state policies and procedures.

Teamwork

The incumbent serves as a backup and support to other Program Evaluation Unit staff to verify workflow continues and unit responsibilities are met in case of the absence of coworkers and provides quantitative and qualitative analysis, evaluation, and reporting for other Agency aging, disability, and behavioral health programs as needed. In the absence of other Program Evaluation staff, the incumbent performs critical functions as necessary.

This position works on projects requiring a team approach, including a variety of requests or projects from internal, legislative, and media outlets, for the efficient and effective completion of the tasks. Incumbents may serve on various teams outside the Division and Agency. In these instances, the incumbent is responsible for representing the division and those programs that the position primarily supports.

The employee reviews analyze and verify unit members’ research techniques and statistical analysis to confirm data integrity in agency presentations and reports. Incumbent compares the application of statistical processes and conclusions to program requirements to verify compliance. Correct errors as they are detected and identify and apply safeguards to avoid recurring problems.

Other

The incumbent completes special projects and performs other duties as assigned by the Program Evaluation Manager, the Director of Fiscal and Program Evaluation, the Chief Financial Officer, and/or the Secretary of Aging and Disability Services including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.

Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.

Responsibilities:

  • Provide end-user support – both onsite and remote – for staff at all levels in the organization
  • Investigate end-user issues, identify their source, determine possible solutions, test and implement solutions
  • Install, configure, and maintain laptops, printers, mobile devices, tablets, and other related equipment
  • Assist with hardware inventory and prepare depreciated systems for proper recycling

Qualifications:

  • Two years of experience in collecting, evaluating, studying or reporting on statistical, economic, fiscal/budget, legislative, or administrative data. Education may be substituted for experience as determined relevant by the agency.
  • Travel
  • Must be able to obtain security clearance to applicable state and federal data reporting systems.
  • Preferred Qualifications:
  • Knowledge of research and statistical practices including principles and methods
  • Good written and oral communication skills
  • Ability to analyze and evaluate complex problems, conduct thorough research, and formulate a course of action
  • Ability to coordinate work or organizational units and stimulate personnel to carry out efficient operations
  • General knowledge and/or experience in working with state or federal agencies, especially those dealing directly with programs for the aging and disabled.
  • Ability to work independently, exercise good judgment, handle stress, and produce work under extremely tight deadlines
  • Extensive experience with databases, data analysis, and reporting tools
  • Four years of experience in collecting, evaluating, studying or reporting on statistical, economic, fiscal/budget, legislative, or administrative data. Education may be substituted for experience as determined relevant by the agency.
  • SQL knowledge/experience
  • Bachelor’s Degree.

Application Steps:

  • https://admin.ks.gov/offices/personnel-services/jobs
  • First Sign-in or register as a New User.
  • Complete or update your contact information on the Careers> My Contact Information page. *This information is included in all your job applications.
  • Upload the required documents listed below for the Careers> My Job Applications page. *This information is included in all your job applications.
  • Start your draft job application, upload other required documents, and submit it when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
  • Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page
  • Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”
  • Required Documents for this Application to be Complete
  • Upload these on the Careers – My Job Applications page
  • Transcripts
  • DD214 (if you are claiming Veteran’s Preference)
  • Upload these on the Attachments step in your Job Application
  • Resume
  • Cover Letter
  • Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

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