Senior Executive Assistant

Description:

This role will engage with internal and external stakeholders, coordinate meetings and events, and assist business leaders in cross-department projects.  

Responsibilities:

• Serve as the first point of contact and liaison for all internal and external matters involving the CPO, helping to screen, prioritize and respond to requests as needed.
• Support strategy execution by ensuring project-based tasks and assignments across the office of the CPO are followed up on and completed effectively, on time.
• Coordinate all events and meetings for the CPO and departments: logistics (e.g. calendar invites, in-person and/or virtual meeting room set-up, agenda creation,  etc).
• Assist with compiling presentations, agendas, meeting minutes and updating internal communication channels such as distribution lists and intranet pages.
• Provide executive administrative duties for the office of the CPO including calendar management, travel arrangements, expense processing, and submission of invoices. 
•  Create and improve upon systems to enhance efficiency for the CPO and broader departments.
• Develop a strong understanding of team goals and align work to support those goals in collaboration with colleagues.
• Manage complex projects, requiring inputs from multiple sources, ensuring the timely completion of work at a very high standard of quality and excellence.
• Fosters a collaborative and inclusive environment, encouraging and reinforcing partnerships within and outside of the immediate team.
• Foresee, research, and address potential issues, and new needs as they arise
• Lead and develop a functional assistant.

Qualifications:

• Minimum 5 years of experience in a corporate setting supporting senior-level executives
• Strong work ethic and ability to work in and navigate fast-paced environment
• Enjoys taking initiative to build strong relationships
• Solid organizational skills with strong attention to detail
• Exceptional interpersonal, written, and verbal communication skills
• Able to juggle multiple, competing priorities
• Ability to work with ambiguity while still moving forward
• Ability to influence without authority
• Experience with Zoom or other conferencing software