Contracts Specialist

Executive One Holding Company
Job LocationUS
Job TagFull Time

Description:

Executive 1 Holding Company, LLC (EX1) is currently seeking an experienced Contracts Specialist to join our dynamic team, focusing on the Federal Market. As a Contracts Specialist, you will play a pivotal role in ensuring compliance with Federal regulations, managing contract lifecycle activities, and fostering successful relationships with government agencies. This position demands a deep understanding of Federal contracting procedures, exceptional negotiation skills, and the ability to navigate complex regulatory landscapes.

The successful candidate will work closely with the Legal and Contracts Departments at our Tysons Corner, VA headquarters.

Responsibilities:

  • Contract Lifecycle Management:
    • Oversee the entire lifecycle of Federal contracts, from proposal development to contract closeout.
    • Ensure compliance with all relevant Federal regulations (FAR, DFARs, small business rules, etc.), policies, and procedures throughout the contract process.
    • Collaborate with cross-functional teams to review, draft, and negotiate contract terms and conditions.
  • Regulatory Compliance:
    • Stay abreast of changes, analyze, and interpret Federal government regulations and policies (FARS, DFARS, SBA rules, etc.) affecting government contracts to, among other things, perform risk analysis for new and ongoing opportunities.
    • Provide guidance to internal stakeholders on compliance matters related to Federal contracts.
    • Keeping up with and/or monitoring state filings for EX1 and its affiliates, as well as onboarded subcontractors.
    • Working knowledge of SAM, GSA, and other government GWACs.
  • Negotiation and Relationship Management:
    • Lead negotiations with government agencies, subcontractors, and other relevant stakeholders.
    • Familiarity with negotiating NDAs, TAs, and Subcontracts.
    • Build and maintain strong relationships with Federal contracting officers and program managers.
    • Resolve contract-related issues and disputes in a timely and effective manner.
  • Risk Management:
    • Identify and assess risks associated with Federal contracts and propose mitigation strategies.
  • Documentation and Reporting:
    • Maintain accurate and up-to-date contract documentation, including modifications and amendments.
    • Prepare reports and presentations for senior management on contract performance, compliance, and risk factors.
    • Ensure compliance with GSA reporting, FLSA reporting, among other reporting requirements.
  • Proposals:
    • Review/evaluate solicitations and provide proposal guidance support.

Qualifications:

  • Bachelor’s degree.
  • 3-5 years’ proven experience in federal government contracting with a focus on the Federal market.
  • Federal government contracts experience beyond 7 years may be substituted for education requirement.
  • Meaningful experience supporting prime contracts and subcontracts.
  • In-depth knowledge of Federal acquisition regulations (FAR), small business regulations, government procurement processes, and contract law.
  • Familiarity with various contract types, such as fixed-price, cost-reimbursement, and IDIQ contracts.
  • Experience working with a diverse range of Federal agencies.
  • Must be fully competent in MS Suite Products and SharePoint.
  • Preferred Skills:
    • Certified Federal Contracts Manager (CFCM) or similar certification.
    • Paralegal certification a plus.
  • Necessary Traits:
    • Exceptional analytical ability – must be able to understand and assess business implications of decisions.
    • Self-starter, independent, highly motivated, capable in dealing with software related licensing issues is a plus, flexible for daily needs, work well with minimal supervision.
    • Excellent time management and multi-tasking abilities; deadline-driven with a fierce attention to detail.
    • Highly motivated with a can-do attitude and strong interpersonal and communication skills – both oral and written.
    • Must be approachable and have excellent customer service and support skills. The ideal candidate enjoys assisting others with questions and is pro-active.
    • Enjoys sharing creative business ideas and working towards implementation.
    • Strong negotiation, communication, and interpersonal skills.
    • Has working knowledge of a contracts management system.

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